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Wedding Stationery Checklist: What Stationery Do You Need and Why It Matters

When planning your wedding, it's essential to understand that while you don't need every piece of stationery available, having key items can help your day run smoothly and guide your guests where they need to be. Wedding stationery does more than just look pretty; it plays a crucial role in the organisation and flow of your big day. Here’s a breakdown of the essential and optional wedding stationery items you might consider.

Photographer: John Payton Photography


Essential Wedding Stationery

1. Save the Dates: These are sent out well in advance to inform your guests of your wedding date, ensuring they mark their calendars. It’s particularly important for destination weddings or if you have a lot of out-of-town guests.


2. Day and Evening Invitations: The main event! Your day invitations will include all the details about your ceremony and reception, while evening invitations are for guests invited to the later celebrations only.


3. Table Plan: A must-have for your reception, a table plan helps guests find their seats quickly and easily. This can be displayed at the entrance of your reception venue.


4. Table Names/Numbers: These are displayed in the centre of each table to guide guests where in the room they will be seating. They save guests searching around each table for their place card.


5. Place Cards: Once guests find their table, place cards direct them to their specific seat. This helps with the flow of the event and ensures everyone knows where they should be.


6. Welcome Signs: A beautiful welcome sign greets your guests as they arrive, setting the tone for your wedding and providing a warm welcome.


7. Order of Events Sign: This sign outlines the schedule for the day, so guests know what to expect and when. It helps in managing time and keeping things on track.


Additional Stationery to Enhance Your Wedding

8. Order of Service Booklets: If you’re having a wedding ceremony, especially a religious one, these booklets help guide guests through the service, including hymns, readings, and important moments.


9. Vow Books: Personalised vow books are a lovely keepsake where you can write and read your vows during the ceremony.


10. Speech Books: These books are perfect for anyone making a speech at the wedding, such as the groom, best man, or father of the bride. They can be tied with ribbon in your choice of colour.


11. Menu Cards: Placed at each table setting, menu cards let your guests know what food they’ll be enjoying. This is especially helpful for guests with dietary restrictions.


12. Reserved Seating Tags: Use these tags to reserve seats for special guests, such as the bridal party or older family members, ensuring they have a good view of the ceremony.


13. Bridal Party Proposal Cards: These cards are a fun way to ask your friends and family to be part of your bridal party, making the moment even more special.


14. Thank You Cards: Send these out after the wedding to thank your guests for their attendance and gifts. It’s a thoughtful gesture that will be much appreciated.


15. Signature Drinks Signs: These signs add a personal touch to your bar area, showcasing your chosen signature cocktails, beers, or soft drinks along with their ingredients.


16. Cake Signs: These small signs provide details about your wedding cake, including flavours and any special significance.


17. Guestbook Signs: Encourage guests to leave a message in your guestbook with a dedicated sign, making it clear where they can leave their well wishes.


18. Wedding Planner: A comprehensive wedding planner can be a lifesaver, keeping all your ideas, contacts, and plans in one place.


Bringing It All Together

Your wedding stationery not only helps your day run smoothly but also ties together your theme and adds personal touches that make your wedding unique. From the first save the date to the final thank you card, each piece plays an important role in your celebration. While you don’t need every item listed, consider what will best serve your needs and enhance your wedding experience.


Ready to start planning your wedding stationery? Explore my collections or contact me for a custom consultation at finnandwild@outlook.com. Let me help you create the perfect stationery suite for your big day.

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